Privacy Policy

Last Updated: 1st April, 2026

Welcome to PrimeHRMS. Your privacy is important to us. This Privacy Policy explains how PrimeHRMS collects, uses, protects, and handles your information when you visit our website or use our HRMS software and services.

1. Information We Collect

We may collect the following types of information when you interact with our website or services:

Personal Information

When you contact us, request a demo, or submit forms, we may collect:

Name

Company Name

Email Address

Phone / WhatsApp Number

Company Location

Number of Employees

Any information you voluntarily provide

Technical Information

When you visit our website, we may automatically collect:

IP Address

Browser Type

Device Information

Pages Visited

Time spent on pages

Referral sources

Customer Data (For HRMS Users)

Organizations using PrimeHRMS may store employee-related data inside the system such as:

Employee profiles

Attendance records

Payroll information

Leave records

HR documents

This data belongs to the client organization, and PrimeHRMS processes it only to provide the service.

2. How We Use Your Information

We use the information collected for the following purposes:

To provide and maintain HRMS services

To respond to inquiries or demo requests

To onboard new customers

To improve system performance and user experience

To send important updates or service notifications

To provide customer support

To comply with legal obligations

We do not sell or rent your personal data to third parties.

3. Data Security

We take appropriate technical and organizational measures to protect your information, including:

Secure servers

Encrypted communication (HTTPS / SSL)

Access control mechanisms

Regular system monitoring

While we strive to protect your data, no system can guarantee absolute security.

4. Data Sharing

We may share information only in the following cases:

With trusted service providers who assist in operating our services

When required by law or legal authorities

To protect our legal rights or prevent fraud

We ensure any third party handling data follows appropriate confidentiality and security measures.

5. Cookies and Tracking Technologies

Our website may use cookies to:

Improve website functionality

Analyze website traffic

Enhance user experience

You can choose to disable cookies through your browser settings, although some features may not function properly.

6. Data Retention

We retain information only for as long as necessary to:

Provide services

Fulfill contractual obligations

Meet legal requirements

Customer data stored within PrimeHRMS remains under the control of the client organization.

7. Your Privacy Rights

Depending on applicable laws, you may have the right to:

Request access to your personal data

Request correction of inaccurate information

Request deletion of your data

Withdraw consent for certain processing activities

Requests can be submitted through the contact details below.

8. Third-Party Links

Our website may contain links to external websites. We are not responsible for the privacy practices or content of those third-party websites.

9. Changes to This Privacy Policy

PrimeHRMS may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date.

10. Contact Us

If you have any questions regarding this Privacy Policy or how your data is handled, please contact us:

Company: PrimeHRMS
Email: info@primehrms.com

Website: www.primehrms.com